Pre-reg Form is here!

  PRE-REG At Gate

Adult (age 18+)

     (With SCA Membership Discount)

     Day-trip fee (Fri or Sat only)

$ 50

$ 45

-- N/A --

$ 55

$ 50


Youth (17 and under)



Have image files of your SCA cards and Event/EQ waiver (print, sign, then scan/photograph) ready to upload. You NEED the wavier because there are horses on site and the EQ waiver is NOT part of the blue-card.

How does paying via PayPal work?
ONLINE IS NOT AVAILABLE YET! Complete your online pre-reg with a *valid contact email* and and indicate you want to pay via PalPal. A PayPal invoice will be sent to you for your total within a week of the receipt of your registration. Pay the invoice and your registration is complete. Please pay your invoice within 14 days. If you don't pay your invoice, you will have to pay the at-gate price when you arrive. THE FINAL DEADLINE TO PAY INVOICES IS JUNE 7TH.

*****  FOR MAIL-IN PRE-REG  *****
Pre-Registration Form Here (fillable PDF)

Event/EQ waiver (print, sign, then scan/photograph)
Make checks for gate fees payable to SCA, Inc.-AnTir/West War

 Send to: A&W AWW Pre Reg c/o Rae Sidlauskas 1218 NE Conroy Pl Corvallis OR 97330

Cancellations/Refunds: Email the Pre-Reg Officer to request a cancellation and refund by June 15th. Refunds will be issued by check following the event.

Have questions? See if we have the answers here!

LAND ALLOCATION: Coming Soon! If you are camping in an RV or other camp trailer being parked with the RVs, please fill in "RV Camp."

This year, you may either mail or email in your completed, signed PDF forms (plus your EQ waiver and copies of SCA cards) to the Pre-Reg Officer--OR--complete you pre-reg paperwork (including images of waivers and cards) via the online form. Either way, your pre-registration will NOT be processed without payment, and if your payment does not arrive in time, you will be asked to pay at gate without pre-reg discount. Payment via PayPal will be available. Please make sure your forms are complete before sending them in:

  1. Use one pre-reg form per non-related person; up to 6 related individuals may be recorded on 1 form.
  2. Include scans/images of BOTH sides of the SCA membership blue card.
  3. Sign and include the Event/EQ waiver, up to 9 individuals per waiver form. This new combined waiver for events with EQ handles both non-members/white-card holders and EQ paperwork on a single form. For a minor child, the legal guardian should complete the form on their behalf as follows: “[Parent’s Legal Name] as parent on behalf of [Child’s Legal Name]”, or "[Guardian’s Legal Name] as legal guardian on behalf of [Child’s Legal Name]”
  4. If you are bringing minors (children under 18), please refer to the "Concerning Minors" section below.
  5. If you are printing and mailing your forms, include a check or money order for the total amount payable to "SCA, Inc - An Tir West War." You can mail your payment separately.  Or, if your financial institution supports it, you can use billpay to send a check.  The following instructions are an example and details may vary depending on your bank:
    1. Add a new billpay / pay to account
    2. You can add us as a 'company' and enter your information; please be sure to put some kind of identifying information like your SCA or modern name so that we can match your check to your registration, as your bank may not say the check is from you.
  6. Please Note: If a check comes back from a bank (or other financial institution) and is declared as NSF (Non-Sufficient Funds), at a minimum we must ask for the fees charged by Chase Bank (the bank holding the An Tir / West War Accounts) to handle the NSF check. At this time, this fee is $12.00. We completely understand that mistakes happen, so if you wish to send a replacement check (or money order) please include the bank fee charged to An Tir / West War on top of the registration fee for the Event. Thank You.

Concerning Pets

Please remember, this site is a working farm. Pets are limited to cats, dogs, and non-livestock birds, a minimum of 6 months old. All pets must contained or be on a leash tethered to a person or immobile object at all times. Any exceptions to this must be okayed by the War Staff and site owner. All animals must have proof of current rabies vaccination. Proof must show an expiration date and be presented at gate upon arrival.

Concerning minors

Are you bringing a child or youth? If you are planning to bring children other than your own (this including minor siblings) to an event, here's what you and their parents need to do:

  1. Print a minor waiver and an equestrian waiver, and have the parent or legal guardian fill it out.
  2. Print off 3 copies of the medical authorization form, and have the parent or legal guardian fill them out. One copy stays with the parent or legal guardian, one stays with the adult indicated on the form who is responsible for the minor at the event and one stays with the minor for the ENTIRE event.
  3. Create a photocopy of the parent or legal guardian’s driver’s license or comparable ID (see medical authorization form for complete details).

This is not difficult, and will save you hours of time at gate, because gate *will* insist that you go and get these things. If you do not have this paperwork, the minor will NOT be allowed on site. Thank you for your attention!

Information for Parents

In the interest of keeping the children safe and allowing them to enjoy our SCA events, it has became necessary for the SCA to have rules in place regarding youth at events. Most outdoor sites have some natural hazards for children, such as lakes and fast moving rivers and streams. These should be noted in the site handout. You will of course want to be familiar with these natural features. In addition, please read over these rules and discuss the importance of them with your children.

“The Society Seneschal Policy for Youth Activities has been expanded to clarify requirements, responsibilities, enforcement, and repercussions for noncompliance.

Parents or Guardians who bring minors to an event must ensure their children’s activities are compliant with SCA Laws, Policies and site rules that require minors 12 and under to be within sight/sound of a responsible parent/guardian at all times. All youth activities must have two adults, unrelated to each other, at all times and the activity must stop if that number falls below the required. This policy does not relieve parents or guardians of their primary responsibility for the welfare and behavior of their children. All youth attending youth activities and classes will need to be accompanied by a parent or guardian. The SCA youth events and classes should not be considered a babysitting service for youth.

Neglect of Parental (or Guardian) responsibility for minors:

  1. If event/branch SCA officials find minors in breach of SCA Governing Documents, Laws. Policies or site rules they will (for a first offence) escort the minor to their parent/guardian and issue a verbal warning. A report on the incident will be tendered to the local and Kingdom Seneschal.
  2. On a second offense at a given event, the parent(s)/guardian(s) will be required to keep their minor(s) with them for the remainder of the function. A report on the incident will be tendered to the local, Kingdom and Society Seneschal.
  3. On a third offense, the minor (s) *and * parent(s)/guardian(s) will be expelled from the event, and the matter will be reported to local, Kingdom and Society Seneschals.
  4. Habitual offenders will be subject to review by Kingdom and Society level for possible sanctions.”